Expense management software
Choose expense management software that shows you employee expenses in real time. Monitor team budgets, track requests and approvals, reimburse expenses, and eliminate admin.
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THOUSANDS OF WORLD-CLASS COMPANIES STREAMLINE EXPENSES WITH SPENDESK
Forget expense reporting
Save time
Collect 98% of expense receipts on time, without sending emails or chasing team members.
Stay up to date
See all spend requests the moment they occur, instead of at the end of the month.
Think digital
Move beyond paper expense reports and submit claims instantly with the mobile app.
Request, approve, and pay faster with expense automation
Approval policies
Team budgets
Invoice payment
Expense tracking
Virtual & physical cards
Spending reports
Pre-accounting automation
Maintain a clear audit trail
Good spend data keeps you ready for audit. Automate expenses and receipt collection so you never have to play catch up. Companies have complete visibility over all spending - including expenses. And those using Spendesk collect 98% of receipts on time, so you always have the supporting documents you need.
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Automate expense claims
When business teams need to pay out of pocket, they can instantly create and submit an expense claim from anywhere. Their manager can approve, and the finance team can process it, in a fraction of the time standard expense reporting procedures take.
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Track expenses throughout the process
From the moment a claim is submitted, employees and the finance team have full visibility over its status. Finance can see all outstanding and reimbursed claims in one place, while employees can check to see when they can expect payment.
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Send instant expense reimbursements
Employees shouldn't have to go out of pocket on business expenses for long. And there's no need to wait until the next payroll run with a good expense management solution. Tools like Spendesk let you reimburse team members from within the SaaS platform - not from your bank. Which means finance teams can send expense reimbursements whenever suits them best.
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Consolidate all company spending
Expense claims are just one part of a complete spend management structure. Track business travel expenses, invoicing, corporate card transactions, and more from the same interface. Employees only need to learn one system, and finance teams finally have a single source of truth for all company costs.
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Integrate with accounting systems
Digital spending data makes modern accounting easier. Instead of paper expense reports and manual data entry, accountants can review and reconcile all payments any time, faster than ever. Good tools let you export data or integrate directly with tools like Quickbooks, Xero, and Freshbooks alongside ERPs like Microsoft Dynamics, SAP, and Netsuite.
TOM LIBBRECHT, VP FINANCE AT SILVERFIN
Spendesk is one of the tools that will allow us to scale. We can add people, new expenses, and expense volume, without adding anything to the back-office because it’s that far automated. And it still keeps us in control of things.Learn more
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Information Technology & Services, Ghent, Belgium
Expense Management Software | Smarter Expense Reimbursement — FAQ
View some of the most common questions and answers related to expense management software.
Spendesk eliminates paper expense reports and speeds reimbursement with mobile claim submission and automated workflows. Spendesk's mobile app, OCR receipt capture, and automatic categorization remove manual data entry and surface real-time expense visibility for managers and finance. This reduces errors, accelerates approvals, and shortens reporting cycles by consolidating claims and receipts in one platform.
Spendesk centralizes receipt collection by letting employees upload receipt photos via mobile and applying OCR to extract vendor, date, and amount automatically. Spendesk's Play by the Rules feature can block non-compliant spending until receipts are submitted and send reminders to employees, producing high on-time receipt rates and cleaner records for finance teams.
Spendesk enforces company expense policies through configurable rule sets and in-app controls that prevent non-compliant submissions. Spendesk's Play by the Rules and policy configuration allow admins to set spend limits, merchant restrictions, and required receipt rules so employees are guided during submission and managers receive only policy-compliant claims, reducing policy violations and audit risk.
Spendesk includes built-in, automated approval workflows that route expense claims to designated managers and finance teams with Slack and email notifications. Spendesk displays receipts, categories, project tags, and policy flags in the approval view so approvers have the full context to validate claims quickly and keep approvals auditable and fast.
Spendesk accelerates month-end closing by automating receipt capture, transaction matching, and reconciliation, and by providing direct exports to accounting software. Spendesk's automated mapping and export tools reduce manual bookkeeping, eliminate maverick spend, and enable finance teams to close faster while preserving a complete audit trail for every transaction.
Spendesk replaces unmanaged corporate cards and manual expense reports with virtual and physical cards, real-time transaction tracking, and integrated reconciliation. Spendesk's controls, spend limits, and merchant restrictions reduce fraud and maverick spend while reconciliation and reporting features remove administrative bottlenecks and speed finance workflows compared with legacy approaches.
Expense management software digitizes how businesses capture, approve, and reimburse employee expenses; Spendesk combines corporate cards, a mobile receipts app, approval workflows, and automated reconciliation in a single platform. Spendesk centralizes spend data, speeds reimbursements, and integrates with accounting systems so finance can control spend and maintain accurate records.
Spendesk integrates with QuickBooks, Xero, FreshBooks, Microsoft Dynamics, SAP, NetSuite, and supports CSV and API exports for custom stacks. Spendesk's native integrations map accounts and categories automatically to reduce manual data entry, speed reconciliation, and ensure transactions flow from Spendesk into accounting and ERP systems with consistent audit metadata.
Spendesk ensures remote teams submit receipts on time by allowing mobile receipt uploads, OCR extraction, and in-app reminders tied to policy rules. Spendesk's Play by the Rules can block non-compliant spend and trigger approval holds until receipts are provided, improving compliance and producing complete, auditable expense records regardless of employee location.
Find the perfect Spendesk solution for your business
Business expense cards Get the ideal expense management platform
Save precious time. Never lose receipts.
