AI & Automation | Spendesk

How finance automation works

Process invoices without the manual work

Invoices are read the moment they arrive. Data is extracted, POs are matched, bookkeeping fields are suggested, and approvals are routed, automatically. Your team reviews and approves. They don't retype or reroute.

Catch duplicate payments before they happen

Every incoming invoice is checked against previously submitted ones by supplier, amount, and date. Potential duplicates are flagged and held for your team to review before the payment goes out.

Arrive at month-end with the work already done

AI runs continuously throughout the month across AP, expenses, and cards. By the time close arrives, documents are read, codes are suggested, and approvals are logged. Month-end becomes a review, not a rescue.

Spot unusual activity while there's still time to act

Anomalous transactions and PO discrepancies are flagged automatically so finance directors and their teams can review unusual spend before it becomes a problem.

Run approvals without chasing anyone

Configure approval workflows once so that invoices route automatically to the right person, with full context included. Every decision is logged automatically for the audit trail.

Expenses that work for everyone

Stop typing. Start reviewing.

Bookkeeping that learns from you

Catch problems before they cost you

Approvals that run without you chasing

Month-end that doesn't catch you off-guard

AI that earns its place in your finance team

Built for finance, not adapted from somewhere else
The AI is trained on finance-specific patterns such as charts of accounts, supplier data, transaction history. It understands the context that a general-purpose tool doesn't.
AI and rules in the same system
Rule-based automation handles precision and consistency while AI handles pattern recognition and suggestions. Your manual rules always take priority, so there are no surprises.
The human stays in the loop
The system surfaces suggestions and flags anomalies for your team to review and decide. Nothing is actioned automatically without a person in the process.
No technical expertise needed
A Controller can configure it on day one — no big IT project, implementation team, or specialist required.
One platform across AP, expenses, and cards
AI runs across all spend in a single system so you get one source of truth, not three separate tools bolted together.

Expense management made simple

AI-powered document reading

Invoices, receipts, and purchase orders are read automatically the moment they arrive, whether by email, app, or direct upload. Supplier name, amount, invoice number, and due date are extracted and pre-filled, ready to review.

Bookkeeping machine learning

Suggests VAT rates, expense accounts, and analytical fields based on your own transaction history. The more it processes, the more accurate it gets.

Duplicate invoice detection

Compares every incoming invoice against previously submitted invoices by supplier name, amount, and date. Potential duplicates are flagged for your team to review before payment is made.

2-way and 3-way matching

Connects invoices to purchase orders and pre-fills amount, date, invoice number, description, cost centre, and expense categories from the PO. For 3-way matching, delivery notes can be added to verify receipt of goods. Any discrepancies are flagged before approval.

Spend anomaly detection

Unusual spending patterns and transactions are automatically flagged for Finance to review before they become a problem.

Approval workflow automation

Configure approval chains based on cost centres, spend type, expense categories, and analytical fields. Approvers receive full invoice details and any flagged discrepancies before they act