Invoice automation
Choose invoice management software that gives you full visibility and control over invoice processing in real time. Automatically track and match supplier invoices, and grant instant payment approvals in one centralized platform.
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THOUSANDS OF WORLD-CLASS COMPANIES STREAMLINE EXPENSES WITH SPENDESK
Say goodbye to manual invoice processing
Save time
Optimize the entire AP process with a complete automation solution that consolidates every step in one place.
Think didgital
No more paper invoices. Track all purchase orders and supplier invoices online, with no blind spots.
Increase accuracy
Match POs and invoices with receiving reports in real time. View and schedule invoice payments instantly with a click.
Invoice automation at the heart of company spending
Approval policies
Team budgets
Invoice payment
Expense tracking
Virtual & physical cards
Spending reports
Pre-accounting automation
Monitor and validate budgets in real time
When team members need to spend for work, budget owners and finance are instantly notified with full details and budget breakdowns in the purchase order, on-the-spot. No more long email chains for PO and payment validation.
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Approve invoices in a streamlined workflow
Purchase orders, invoice approvals, and payments are easier to manage than ever. Employees can see the status of their PO requests and managers can verify budgets and approve payments instantly, all from one intuitive platform.
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Streamline payment processes
No more late payments with invoice processing automation. Stay up-to-date with clear notifications on the status and deadlines of each vendor invoice, ensuring you pay everyone on time. Suppliers will love you for it.
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Automate invoice processes
Electronic invoicing eliminates manual data entry by using OCR (optical character recognition) technology to capture and digitise invoice data. AP teams can automatically process as many invoices as needed at once, in a fraction of the time it would take to file one invoice manually.
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Match and pay supplier invoices confidently
Automatic three way matching eliminates duplicate or fraudulent invoice payments. Every invoice is electronically matched to an existing PO in the system and a receiving report to ensure 100% authorized payments.
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Connect business cards to your accounting system
Digital spending data makes modern accounting easier. Instead of paper expense reports and manual data entry, accountants can review and reconcile all payments any time, faster than ever. Good tools let you export data or integrate directly with tools like Quickbooks, Xero, and Freshbooks alongside ERPs like Microsoft Dynamics, SAP, and Netsuite.
WHAT OUR CUSTOMERS SAY
Spendesk is one of the tools that will allow us to scale. We can add people, new expenses, and expense volume, without adding anything to the back-office because it’s that far automated. And it still keeps us in control of things.Learn More
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Information Technology & Services, Ghent, Belgium
Invoice Automation — FAQ
Some of the most common questions and answers related to invoice management software.
Spendesk automates invoice processing by capturing supplier invoices in a centralized inbox, extracting data with OCR, applying two-way PO matching, and routing bills through configurable approval workflows. Spendesk's automated capture and real-time approval tracking reduce manual entry, enforce budget controls, and export validated invoice data to accounting systems via native integrations.
Spendesk integrates with major accounting and ERP systems including NetSuite, QuickBooks, Xero, Sage, and SAP through native connectors and API-based exports. Spendesk's integrations sync validated invoices, supplier profiles, and payment statuses to the ledger, enabling automated posting and reconciliation without manual CSV handling.
Spendesk routes invoices to approvers using configurable rules based on cost center, amount thresholds, or project codes and supports multi-level approvals, delegated approvers, and automated reminders. Spendesk records a visible audit trail for every approval step so finance teams can enforce policies, accelerate approvals, and maintain compliance.
Spendesk ensures invoice accuracy by using OCR extraction, mandatory field validation, duplicate detection, and two-way purchase order matching to flag discrepancies. Spendesk surfaces mismatches for in-app correction before approval and logs all edits in an immutable audit trail to reduce errors and simplify audits.
Spendesk manages supplier payments and reconciliation by exporting approved invoices to connected payment rails or ERP payment modules and supports ACH, SEPA, and virtual card payments. Spendesk's reconciliation features match payments to invoices automatically and update ledger statuses to provide end-to-end AP visibility.
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