A smarter way to manage administrative expenses
Spendesk gives you complete control over your company's operational spending.
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The simplest way to pay G&A costs
Single-use virtual cards
Automated receipt fetching
Tools to manage administrative spending
Invoice processing
Forget all the manual data entry. Spendesk lets you process and pay invoices in a few seconds, without sacrificing security or clear financial reporting.
Smart expense cards
Spendesk cards are perfect to keep your teams autonomous. Employees simply pay with their dedicated card and snap the receipt with the Spendesk mobile app for easy reconciliation. Smart, trackable spending -for finance teams.
Store documents digitally
Each invoice is uploaded to Spendesk as a PDF or JPG file and saved for as long as you need it. No more lost paper invoices, and no need to go hunting through your email inbox to find electronic copies.
Real-time budget oversight
Track all your team's expenses in one place, the moment each purchase is made. More control and security than expense reports and company cards.
When you’re a fast-scaling company, lots of people have requests, lots of people need funds, lots of people need to expense or need to spend. Suddenly, you lose efficiency, you lose control, and you have a lack of visibility. Spendesk keeps us in control of things.
Tom Libbrecht
Finance Manager, Silverfin
More key benefits for Spendesk users
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Switch to smart, trackable spending
Track your general and administrative expenses | Spendesk — FAQ
Spendesk centralizes administrative spending by combining virtual one-time cards, automated reconciliation, and real-time visibility so finance teams track who spends what instantly. Spendesk stores electronic invoices, enforces approval workflows, and provides a mobile app for receipt capture, reducing manual bookkeeping and speeding month-end close through consistent classification and archived documents.
Spendesk automates invoice processing and approvals using invoice capture, validation, and configurable approval workflows that route invoices to the right approvers. Spendesk extracts invoice data for fast payment, stores electronic archives for auditability, and integrates with accounting systems to post supplier payments while maintaining approval traceability and compliance.
Spendesk issues virtual single-use cards that employees generate after approval with predefined spending limits to secure online purchases. Spendesk virtual cards support merchant-level controls, immediate real-time transaction visibility, and automated reconciliation so finance teams avoid card sharing, reduce fraud risk, and match receipts to transactions instantly.
Spendesk automates expense reporting and employee reimbursements by letting employees submit receipt photos via the mobile app and attaching them to transactions for automatic categorization. Spendesk triggers reimbursement workflows, sends automated reminders for missing receipts, and consolidates reports to accelerate reimbursements and simplify accounting reconciliation.